Welcome to the Kent Narrows Development Foundation's Vendor Information Page.

This page contains active Requests for Proposals and  Requests for Qualifications

Posted October 31, 2020 

Responses due January 6, 2021

Request for Qualifications

Pedestrian Wayfinding System Program

Phase One: Design

Kent Narrows Development Foundation

 

INVITATION AND INTENT

The Kent Narrows Development Foundation invites all interested, qualified persons, or firms capable of providing the required products, to submit bids for the planning and design, of a pedestrian wayfinding system to include wayfinding signage for the Kent Narrows Waterfront area. 

 

The following specifications and attachments describe the minimum requirements acceptable to the Foundation.

 

INTRODUCTION

As part of the Kent Narrows Community Plan, The Kent Narrows Development Foundation and Queen Anne’s County has identified the need a pedestrian wayfinding system targeted at increasing the traveling public’s access to the region’s waterfront businesses, attractions and amenities. 

 

The design will be developed with the intent to enhance the sense of place and the maritime-based community that is in and around the Kent Narrows Waterfront. The area zoned Waterfront Village Center is defined in Chapter 18.1 of the Queen Anne’s County, Maryland  Code. The attached map indicates the project area.

 

https://www.qac.org/DocumentCenter/View/364/Future-Circulation-Plan-PDF

 

SCOPE OF SERVICES

 

Kent Narrows Development Foundation plans to develop a pedestrian oriented wayfinding system that supports primary, secondary, and tertiary wayfinding to support pedestrian ways and cycling routes.

 

Sign design must be durable, adaptable, reflective, and meet the Maryland Department of Transportation’s minimum requirements for pedestrian signs where deemed necessary. Design must flow well and complement vehicular signs that are designed to serve the travelers who are unfamiliar with the area. 

 

The selected vendor will be expected to supply the following:

1.Specifications for design, fabrication and installation of :

 

a) Primary Directional Signs. Primary signs are to be located along pedestrian ways, trails and parks and other area that are frequented by pedestrians and cyclist. 

 

b) Secondary Directional Signs. Secondary signs are to reflect the design of the of the Primary Directional Signs and shall be placed in county-owned/leased public parking areas throughout the district. Signs will direct pedestrians to trails, boat launches, heritage markers and picnic/ areas pavilions.

 

c) Tertiary Directional Signs. Tertiary signs are the smallest version of wayfinding. They are intended for giving cyclist and pedestrians directional information. They are to be placed along the trails and walkways that lead into and out of the WVC.

 

d) Destination graphics placed on a kiosk. These signs are scaled to be easily identified by pedestrian traffic and may include a “You are here map”. 

 

e) Design of complementary sign templates for new parking and regulatory signs 

 

f) A graphic standards manual to support all sign related graphics

 

 

2) Placement plan  will be done in coordination with the Kent Narrows Development Foundation’s Sign Committee and  reviewed and approved by Queen Anne’s County Department of Parks & Recreation and Department of Public Works.  The County reserves the right to approve all proposed sign locations. 

 

3) Landscaping/maintenance recommendations. Designs that requiring the least amount of maintenance will be favored.

 

Schedule

Event

RFQ Release

October 31, 2020 

 

Vendor Deadline for Questions

December 4, 2020

Please direct questions to Gigi Windley 

Info@kentnarrowsmd.com

302-242-9283

 

Responses to RFQ are Due

January 6, 2021

 

Vendor Interviews

January 15-23, 2021

 

Final Notification of Qualified Vendors

These vendors will be eligible to bid on a forthcoming RFP for the Design Phase of the Project (Phase 1) will be issued by January 31, 2021. 

 

Once Phase one is complete, subsequent RFPs will be issued for the Fabrication (Phase 2) and Installation Phases (Phase 3) of the project.

 

Submittal Requirements

 

Vendors should submit four (4) full color copies of their proposal. Submittals should be kept to the minimum necessary length to explain the vendor’s attributes and proposed pricing structure for the various parts of  Phase One. Each copy of the submission should be complete and include the following minimum requirements:

 

1.A brief company history.

 

2. A short narrative of the vendor’s unique approach to the project which should include a timeline.

 

3. At least three references from a current or past client where vendor has supplied similar

services.

 

4. Proof of insurance coverage.

 

5. Qualifications of personnel assigned to the project. 

 

Please note that:

All design should be consistent with the Kent Narrows Community Plan. (See Design Guidelines, page 94 https://www.qac.org/DocumentCenter/View/603/Chapter-4-PDF?bidId=)  and Chapter 18.1 Signage Regulations of the Queen Anne’s County Code.

Completeness of Submission:

 

Forms must be signed by a representative of the company authorized to bind the firm contractually. 

 

QUALITY ASSURANCE

1. Selected vendor shall comply with all County and State of Md. code requirements.

2. Selected vendor shall ensure that all signs comply with The Americans with Disabilities Act, ADA Section 4.30 Signage; Section 4.30.5 Finish and Contrast; Section 4.30.6 Mounting and Location and Height.

 

Evaluation Process

The Kent Narrows Development Foundation reserves the right to determine which qualifications best serves the organization and its customers. 

 

A. Review of Proposals

The Kent Narrows Development Foundation will use a point formula during the review process to score proposals. The Kent Narrows Development Foundation reserves the right to retain all proposals submitted. 

 

B. Evaluation Criteria

Proposals will be evaluated using the following criteria. Firms meeting the mandatory criteria will have their proposals evaluated and scored for technical qualifications.

 

The following represent the principal selection criteria that will be considered during the evaluation process.

 

Mandatory Elements

 

The firm has no conflict of interest with regard to any other work performed by the firm for the Kent Narrows Development Foundation to Queen Anne’s County.

 

The firm adheres to the instructions in this request for proposal on preparing and submitting the RFQ.

 

Scoring

(Maximum Points - 100)

 

Experience (Maximum Points - 30)

 

The firm's past experience and performance on comparable projects.

 

Expertise (Maximum Points - 30)

 

The quality of the firm's professional personnel to be assigned to the project. (Sub-contractors are allowed but must be approved. )

 

Approach to Project Design (Maximum Points - 20)

 

Design quality of past projects and the extent the proposed goods and services meet the Kent Narrows Development Foundation/ Queen Anne’s County’s needs. 

 

Thought given to the costs associated with the long-term cost maintaining the proposed signs.

 

Conformance with RFQ requirements. (Maximum Points – 5)

 

References. (Maximum Points –15)

 

Proposal Submittal Deadline

 

Notice is hereby given that the requests for qualifications will be received by the Kent Narrows Development Foundation for Pedestrian Wayfinding System Program

Interested parties should submit their qualifications to:

 

The Kent Narrows Development Foundation

ATTN: Georgeanna Windley, Executive Director

Chesapeake Heritage and Visitor Center 

425 Piney Narrows Rd

Chester, MD 21619

 

Proposals are to be submitted by January 6, 2020

4:00 p.m. (EST.)

 

Final Selection and Award

January 29, 2021

 

Proposals received after the foregoing date and time will not be considered. Proposals will not be accepted via email USPS or by in-person delivery. Vendors accept all risk of late delivery of mailed qualifications regardless of intendancy or fault.

 

All submittals must be labeled Wayfinding Signs with the firm’s name on the outside of the sealed envelope. Interested parties should submit four (4) full color copies of their proposal on 8.5” x 11” paper.

 

Questions concerning the proposal should be directed to Gigi Windley at info@kentnarrowsmd.com. Calls will be taken at 302-242-9283.

 

These RFQ documents are also available on the Kent Narrows Development Foundation website at www.kentnarrowsmd.com.

 

General Conditions 

Reserved Rights: The Kent Narrows Development Foundation reserves the right to:

 

•Modify or cancel the selection process or schedule at any time;

•Waive minor irregularities;

•Reject any and/or all responses to this RFQ and to seek new proposals when it is in the best interest of the Foundation to do so;

•Seek clarification or additional information from respondents as it deems necessary to the

•evaluation of the response;

•Request any additional information or evidence from individual respondents, including but not

•limited to evidence of the respondents financial status;

•Incorporate this RFQ and the selected teams response to this RFQ as a part of any formal

 

Successful vendors must complete a W-9 form (Taxpayer Identification No.);

 

The Kent Narrows Development Foundation is exempt from all local, State, and Federal taxes; and the Kent Narrows Development Foundation reserves the right to reject any and all quotes and to waive informalities and minor irregularities in quotes received and to accept any portion of the quote if deemed in the best interest of the Kent Narrows Development Foundation.

 

Hold Harmless 

By participation in this RFQ process, development teams agree to hold harmless the Kent Narrows Development Foundation its officers and employees from all claims, liabilities, and costs related to all aspects of the development team selection process.

 

Expenses  

All expenses related to any development team’s response to this RFQ, or other expenses incurred while the selection process is underway, are the sole obligation and responsibility of that development team.

Please submit signed form with your RFQ

 

x

 

_______________________________________________________________________

Signature of Vendor

______________________________________________________________________

 

 Date

______________________________________________________________________

 

Printed name and address and contact phone number and email

 

_______________________________________________________________________

 

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